Venue Hire

A tentative booking is only held for 5 days, to confirm your booking we require a completed ‘Application to Hire’ form and a minimum deposit of 50% of the hiring fee.  The Remaining 50% is due 7 days prior to your function.

Any notice of cancellation, change of booking and/or times, must be given in writing, otherwise all hire charges will be payable.

Notice of cancellations once a booking has been confirmed:

  • if notice of cancellation is given 12 weeks or more prior to the function date, 50% of the deposit will be refunded.
  • if cancellation is given within 12 weeks of the function date, no refund SHALL APPLY

Food, Bar Tabs and any additional requirements of your booking must be paid 7 days prior to your function. Any outstanding balance is required to be paid on departure.  If numbers for catering based on those that are given 2 weeks prior are reduced, a refund will be given. If Bar Tab amount isn’t fully used a refund of remaining amount will be given. Refunds will be given at the earliest convenience.

Minors and Small Children

Minors and small children are welcome at The Yacht Club, it is up to the parent/carer to make sure they are kept under control, safe and away from swinging doors and under tables. The Yacht Club will not take responsibility for any injuries that occur.

Cessation of Activities

Evening functions must cease no later than 12 midnight and the facility vacated as soon as possible after this time.

The Management of The Yacht Club reserves the right to terminate any agreement pertaining to the hiring of the facility, for whatever reason, if at any stage they feel it is detrimental to the facility for the activity to continue. In these circumstances no refund will be given.

Alterations and/or Additions

The hirer shall not cause or permit the driving of nails, screws or bolts into any part of the building or the interference with or alteration to the structure of the building or fittings in any way.

Damage to Centre or Fixtures

Any damage to the facility or fixtures is to be notified immediately to The Yacht Club staff, by the hirer, who will be held responsible for the full value of any such damage.

Smoking

The inside of the building is totally SMOKEFREE!  The outside areas can be used by smokers, there are wall hung ashtrays on the deck for smokers to use.

Fire System

The building is fitted with smoke detectors and a fire alarm system. For this reason some Smoke or dry ice machines may not be used inside the building.

Bar Facilities

The TYPBC Club is a fully licensed premise holding a Club On-Licence.

All drinks including wine, beer, spirits and non-alcoholic drinks must be purchased through the TYPBC bar. Hirers cannot bring in their own drinks or remove from the premises any drinks which they may have purchased.

Hirers will be charged for any glasses that are deliberately broken at a function.

All conditions under the current Sale of Liquor Act must be adhered to by all persons on the premises. The Duty Manager can refuse entry and service to any person that does not comply with the Act.

If you are having your wedding on the grass in front of The Yacht Club, you can supply your own alcohol for ceremonial drinks but the following conditions must be followed as required by the Tauranga City Council and The Yacht Club.

  • All bottles must be taken away by you, a charge will apply if we are required to pick any up and dispose of them.
  • You must have water and non-alcoholic drinks available.
  • No alcohol from the ceremony drinks can be bought into The Yacht Club.
  • If the Ceremony ends up being moved inside The Yacht Club, alcohol and food cannot be bought in, you must use our bar and caterer.
  • You must provide all your own equipment if doing drinks outside, we do have hire items should you need them.

Price Increases

Food and beverage prices may be altered at the discretion of The Yacht Club at any time. Should this occur, updated price lists will be supplied to all hirers who have confirmed a booking at The Yacht Club.

Catering

A full kitchen facility is provided for all functions with attendant kitchen staff and waiting staff. Hirers are not permitted to bring in their own food other than a cake for a special occasion.

Final numbers are required no later than the 2 weeks prior to you function, with allowance for small change in numbers up until the Wednesday before your function. The numbers we are advised of on or prior to the Wednesday before, is the number you will be charged for.

If numbers exceed the advised number on the day of your event, you will be charged the extra but we cannot guarantee that we will be able to provide extra food.

Price Increases

Food and beverage prices may be altered at the discretion of The Yacht Club at any time.  Should this occur, updated price lists will be supplied to all hirers who have confirmed a booking at The Yacht Club.

Hirers are responsible for setting up any extra equipment for their function.

Any hired equipment must be removed the day/night of hire.

Please note that all hired equipment is the responsibility of the hirer and The Yacht Club is not responsible for any hired equipment or its return.

Decorations

No decorations are to be affixed to the facility without the approval of the The Yacht Club staff.  The use of staples, bluetak, cellotape or any other such products is forbidden.

If any decorations are fixed without approval, a fee will be charged to cover the cost of repairing any damage.

It is the responsibility of the hirer to carefully remove any decorations on the day or night of the function.

Additional Power & Lighting

The hirer shall not install additional power or lighting in The Yacht Club without the consent of the management.

Sound Audio & Visual System

There is an in-house PA system available if required and an in-house stereo sound system available for back ground music only. You are welcome to bring in your own sound system and equipment but this is your responsibility to look after and run.   

Please see our FAQ’s for other useful information.